OneDrive/Office 365: Office365 ProPlus and OneDrive Quickstart Installation Guide
Office365 ProPlus and OneDrive Quickstart Installation Guide
OneDrive for Business
OneDrive offers 1TB of space to store files. You can access these files from a variety of systems and devices and OneDrive apps are available for Windows, Macs, iPhone, iPad, and Android. You can also access One Drive through a Web browser. OneDrive folders and files can be shared with others, and you can share (and mark "read-only" or "editable") objects at both the folder and file level. (You may already have your own OneDrive account. This one is a separate, University-affiliated account for OneDrive for Business.) Windows 10 users already have OneDrive installed on their systems and so many not need to go through the download steps. However, they will need to set it up with their WSU OneDrive account.
Individual areas and departments may wish to establish guidelines for use of OneDrive by their faculty and staff. Please contact your local IT unit for advice and assistance.
To get OneDrive Desktop Sync App for your Windows PC or Mac:
- Go to https://onedrive.live.com/about/en-us/business/.
- Click on the Download tab, then click the Download button (or select one of the other devices listed).
OneDrive apps for other devices may also be obtained through the Apple App Store, Google Play, and Windows App Store. Use your NID username and password to set up your OneDrive. When you set up OneDrive for Business, you will see the drive identified as Washington State University (email.wsu.edu) to differentiate this from any personal OneDrive accounts you may have. Note: You may already have OneDrive installed on your system. In most cases, the above download and installation works without any issues, but you may find you have to uninstall the old version before the new version can be installed.
For more information on the features of OneDrive and how to use them, go to: https://products.office.com/en-US/onedrive-for-business/online-cloud-storage
To access OneDrive via a web browser:
- Go to https://emailwsu-my.sharepoint.com.
- Enter your NID email address. You will then be redirected to sign in with your NID and password.
You will now have access to install Office 365 ProPlus applications on your systems, both University-owned and personal devices for doing University work. This covers: Word, Excel, Outlook, PowerPoint, OneNote, Skype for Business (plus Publisher and Access for Windows PC systems). Each user can install Office on 5 PCs or Macs, and 5 tablets (Windows, iPad, and Android), and 5 phones. The most current versions are the Office 2016 versions, but as a subscription service, updates to the various applications will occur on a regular basis, so you can stay with the most current versions.
The Office 365 ProPlus subscription does not include Visio or Project. These are available separately (as either a standalone version or subscription version) for Windows PCs. You may have to use Visio or Project 2013 (standalone) with Office 365 2016 ProPlus, or use Visio or Project 2016 (standalone) with Office 365 2013 ProPlus. See compatibility chart at the end of this document.
There are some additional add-ons and applications available, depending on the device used: InfoPath 2013 (Windows only), Sway, Class Notebook (add-on to OneNote), Forms, and Power BI (Basic).
Office Online is also available with these subscriptions, which will allow you to create and edit Word, OneNote, PowerPoint, and Excel documents from a browser with access to your OneDrive storage. (The Office Online versions of these applications may not have all the advanced features of the installed applications.) Additional tools available with Office Online are: Sway, Class Notebook (add-on to OneNote), and Forms. Power BI is also available from the Office Online apps screen.
Supported browsers include: Edge, Internet Explorer 10 or later, Firefox, Chrome, and Safari.
If you have older versions of Excel, one set of newer add-in features available for both standalone Office 2016 and Office 365 ProPlus include some additional tools for discovery and analysis of data that you may find useful: Power Query, Power Pivot, Power View, and Power Map.
To install Office 365 ProPlus on your Windows or Mac system:
Prior to running the installation, close out of all currently running Office applications, including Outlook.
- Go to https://Office365.wsu.edu.
- Log in with your WSU NID and password.
Office 356 apps for other devices may be obtained through the Apple App Store, Google Play, and Windows App Store. If you need a copy of InfoPath, there is a link to the InfoPath 2013 installation under the Tools & Add-ins pane of the Software install page. Your system needs to have sufficient disk space and memory to run these applications.
Note for Windows users: The default install for Office 365 apps for Windows is 32-bit. If you currently use 64-bit Office Applications, you may wish to select the 64-bit install. See below for selecting 64-bit install (or installing Office 2013 instead of Office 2016 versions).
You and your group may need to decide whether you wish to install Office 365 apps as a replacement to your existing standalone Office applications. Most installs have required uninstalling old copies of Office Professional applications before running the new installation. (Some Windows and Office Home or Starter editions may be able to co-exist with Office 365. For each instance, try running the Office 365 installer. It will alert you to any conflicting applications that may need to be uninstalled.) Please contact your local IT unit for advice and assistance.
Skype for Business 2016 (SfB) is also part of the Office 365 suite. You will need to uninstall any existing copy of SfB before running the Office 365 install.
After installation, your Office 365 applications will be activated on first use. If you are upgrading from older versions of Outlook, when you start the new version for the first time, some one-time processes will run to optimize your mailbox and local folders. Depending on the size of your mailbox, this may take some time to complete (15-30 minutes or more). You can continue to use Outlook during this time.
To access Office online:
- Go to https://www.office.com.
- Sign in with your NID and password. Once signed in, you will see a set of icons for using the online browser-based versions of OneDrive, Word, Excel, PowerPoint, OneNote, etc.
64-Bit Windows Installation:
If you are currently able to run 64-bit Office Applications for Windows, you may wish to select the 64-bit Office 365 ProPlus installation. (Depending on your versions of Word, you should be able to find which edition you are running on the About page under Help of under your Account settings.)
- Go to https://Office365.wsu.edu.
- Click Other installs in the upper right (not the Install Office 2016 button above it). You will see the Version defaults to 32-bit.
- Click on the Advanced link next to it, then select the 64-bit version.
- Click Install.
To install Office 2013 Applications:
You also have the option to install Office 365 ProPlus using 2013 applications instead of Office 2016. There is a link next to the install option that explains some circumstances where you may wish to install this older version.
- Click on the Install Office 365 ProPlus with the 2013 apps drop-down arrow.
- Select the 32-bit or 64-bit version.
- Click Install.
Compatibility of Office 365 Click-To-Run (C2R) versions and standalone installations (MSI) of Office Professional versions for Visio and Project
At this time, we are faced with the following situation in regards to Visio and Project compatibility with Office 365 ProPlus. Note that you may have to use 2013 or 2010 versions of Visio or Project in conjunction with Office 365 2016, or conversely, use Office 365 2013 and then run the Visio or Project 2016 version.