Office365: How to Share a Calendar in Outlook 2016 or 2013

Directions on sharing a calendar in Outlook 2016 or 2013 to allow someone to edit or view calendar items.

Note: These instructions are for sharing PC to PC versions of Office. Please see the Calendar sharing for Mac instructions for sharing within Office for Mac 2016.

In the Outlook account of the person wanting to share their Calendar, click on the Calendar icon.
Make sure you have your calendar selected. At the top it should say your email.

Calendar's Email

Click on the Calendar Permissions button found at the top when on the Home tab.

Calendar Permissions Button

Then click Add.

Adding Permissions

Search for last name of person you want to give permissions to. Then click the Add -> button at the bottom, then click OK.

Search Name

Make sure you have the person selected that you just added at the top of the Permissions box.
Select the Permission Level drop down menu and select the level of Permissions you want to grant. If you want him to just be able to see what you have scheduled, select Reviewer. If you want him to be able to add and edit things to your calendar, then select Editor. Then hit Apply.

Edit Calendar Properties

Now the person has permissions to view and/or edit your calendar. In that person’s Outlook account (from Andrew’s computer) go to the calendar. Select the Open Calendar button at the top in the Home tab. From the drop down menu select From Address Book.

Opening Your Calendar

Search for last name comma first name (pierce, william) and with William selected click the Calendar -> button at the bottom and select OK.

Address Book

The shared calendar should now show up on the left in Shared Calendars. Check mark to view it, uncheck to remove.

By Brandon Henry

Keywords:share, calendar, email, outlook 2016, 2013, outlook, outlook 2013, sharing, calendar sharing, share calendar, appointments, behalf   Doc ID:73689
Owner:Aaron M.Group:Washington State University - Spokane
Created:2017-05-31 14:38 CDTUpdated:2018-09-25 13:31 CDT
Sites:Washington State University, Washington State University - Spokane, Washington State University - Vancouver
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