Office 365: How to Create, Open, Edit, and Cancel a Group Meeting in Outlook on the Web

How to manage meetings in groups in Office 365.

Open a group calendar in Outlook on the web
  1. Sign in to Office 365
  2. In the app launcher, select Calendar.
  3. In the navigation pane, select Groups, and then select your group.
  4. If you have multiple calendars open, the events for each will be displayed. Colored tabs across the top indicate which events align to each group.
  5. Select Day, Work week, or Month to change the calendar view.

Add a meeting to a group calendar
Adding a meeting to a group calendar is very similar to adding one to your personal calendar, and invitations are sent to all group members. When you create a meeting on a group calendar, it appears as organized by the group. You're automatically added as an attendee, and the event is added to your personal calendar.
  1. Sign in to Office 365
  2. From the group calendar, select the time at which you'll schedule the meeting.
  3. Enter a meeting title, location, and end time in the details window.
  4. By default, the meeting invitation will be sent to every member's inbox in the group. If you don't want this, clear the checkbox, or select More details to specify the invitees.
  5. Select Save.

Edit a meeting on a group calendar
  1. Sign in to Office 365
  2. From the group calendar, double-click the meeting to open it.
  3. Make the changes you want and select Send.

See who's attending your group meeting
Email notifications such as “Accept,” “Tentative,” and “Decline,” are distracting and can clutter your inbox. When you use a group calendar to schedule your event, you can easily get an at-a-glance view at who's coming, who's not, and who has yet to respond.
  1. Sign in to Office 365
  2. From the group calendar, double-click the meeting to open it.
  3. Under Attendees, see the status (Accepted, No response, Tentative, Declined) under each invitee name.

Cancel a group meeting
When a meeting is created on the group calendar, anyone in the group can cancel it.
  1. Sign in to Office 365
  2. From the group calendar, double-click the meeting to open it.
  3. Click Cancel and select the appropriate cancellation option.



Keywords:modern groups office365 change email collaborate unified   Doc ID:80360
Owner:Lindsay H.Group:Washington State University
Created:2018-02-21 19:09 CDTUpdated:2018-03-02 16:54 CDT
Sites:Washington State University, Washington State University - Spokane, Washington State University - Tri-Cities, Washington State University - Vancouver
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